Google is set to make an exciting update to its task management system, consolidating all Tasks and Reminders created across its various apps into one central hub. Starting in March 2023, users will be able to manage all their tasks in one place using Google Tasks. Reminders created in Google Assistant and Calendar apps will also be automatically migrated to Tasks from May 22nd.
The move will make it easier for users to access and manage their tasks, eliminating the need to switch between multiple apps. For example, users can add emails to their task list directly from Gmail or use their voice to create reminders with Google Assistant. All tasks will show up in Google Tasks, which users can organize into multiple lists and prioritize as necessary.
The update also brings Google’s task management system in line with Microsoft’s To Do app, which already consolidates tasks across its apps.
While this update is a significant improvement to Google’s task management system, it is not without its limitations. For example, reminders created in Google Keep will not be migrated to Tasks, and the service lacks some features offered by other project management apps.
Google will start sending prompts to personal account users to migrate their reminders to Tasks from March 6th, 2023. Workspace customers will receive these prompts starting April 12th, but only if the Tasks service is turned on. Organizations that do not have the Tasks service turned on will not have their reminders migrated, and the company will start deleting reminder data after June 22nd.
Administrators are encouraged to double-check their settings and modify search and assistant user settings to ensure users can continue to use Assistant to manage tasks after migrating. Additionally, organizations should enable Google Takeout so that users can export their Assistant and Calendar reminders.
The consolidation of Google’s task and reminder system is a highly anticipated update that will make it easier for users to manage their tasks across multiple apps. While there are some limitations, the update represents a significant improvement to Google’s task management system and brings it more in line with Microsoft’s To Do app.